How to Perfect Your Resume Header: The First 6 seconds that can end your chances for an interview.

When recruiters, human resources professionals, or other hiring personnel review a resume, the clock starts ticking. On average, your resume has just six seconds to make an impact before the reader decides whether to keep going or move on. That’s why your resume header, the very first thing they see,  is one of the most critical parts of your document.

As a professional resume writer, I’ve seen countless resumes fail, not because the candidate lacked experience, but because their header didn’t capture attention, wasn’t optimized for ATS (Applicant Tracking Systems), or looked outdated. Let’s break down every element of a powerful header so you can make the right first impression.

Why the Resume Header Matters

Think of your resume header like a business card at the top of your document. It introduces you, frames your brand, and makes it easy for recruiters and hiring managers to reach out to you. More importantly, it creates a visual impact that sets the tone for everything else that follows.

A poorly designed or cluttered header can make your resume look generic. But a clean, professional header immediately communicates that you are organized, modern, and ready for the next step in your career.

What to Include in a Resume Header

Here’s what belongs at the very top of your resume:

1. Your Name

Your name should be the most prominent element of the header. Use an industry-appropriate and larger font size than the rest of your resume. For now, Arial, Calibri, Helvetica, and Verdana are ATS-friendly fonts; however, as AI improves and software updates occur, the font type will become less of an issue.

Pro Tip: If it is industry-appropriate, add a color to your Name, Headline, or Title. Remember, color grabs attention; use it sparingly, but it can be a handy tool in your resume strategy.

2. Professional Headline or Title

The Headline or Title is often overlooked but incredibly valuable. Your headline should highlight the role you’re targeting and the expertise you bring.

This is also an excellent place to include advanced degrees or certifications, especially when your degree or certification is an expertise or a requirement in the job description.

The headline acts as a quick elevator pitch. It can also immediately let the reader know you have the necessary experience and/or qualifications required for the position for which you are applying. Additionally, it can tell the reader exactly what kind of role you’re pursuing.

Examples:

• Senior Finance Leader | Strategic Planning & FP&A Expert

• Global Marketing Director

• MBA, Executive Operations Leader

3. Contact Information

Please keep it simple, professional, and be certain the information is accurate. I cannot tell you the number of typos that have cost candidates the interview. If they can’t reach you, they can’t interview you. Include:

Phone number: Use a direct line or mobile you check often and answer the call. In today’s world of texting and emailing, you can set yourself apart simply by having a conversation.

Professional email address: Avoid outdated and unprofessional emails; use your name if possible. Remember, you can set up free email accounts on many platforms. If your personal email is constantly inundated with spam, I recommend creating a designated account for your job search.

City and State. You no longer need a complete street address; just a location for geographical relevance, such as Nashville, TN. If the company needs your address, they will ask for it, and you can provide it at that time.

Pro Tip: If you choose to create a custom email address for your job search, I recommend not using phrases in the email that use phrases like ”jobsforname@ or hirename@.  They are not professional and appear desperate.

4. LinkedIn Profile Link

In today's digital world, your LinkedIn profile is often just as important as your resume. Ensure that you include a hyperlink with your customized LinkedIn URL (not the long string of random characters).

Pro Tip: Ensure your LinkedIn profile aligns with your resume. If you have earlier roles on your LinkedIn that are not on your resume, that is fine. Your resume should be one to two pages long, and these limitations are understood.

If there are inconsistencies between what appears on your resume and what is on your LinkedIn profile, within the resume timeline can be a red flag. Recruiters, Human Resources professionals, or hiring personnel will check.

5. Portfolio or Website Links

When writing a resume, remember your audience. Yes, first, that will be the ATS. But once the hiring professional is reading your resume, you want to make your work as accessible as possible. Make that professional’s life a little easier by making your skills easy to validate.

For professionals in creative, technical, or consulting roles, adding a link to a portfolio or personal website can help you stand out. Whether it’s design samples, a GitHub repository, or a professional portfolio, this extra step shows credibility and initiative.

6. Optional: Professional Photo

In the U.S., a headshot is generally not recommended for resumes, but in specific global markets (Europe, Asia, the Middle East), a professional photo is expected. There are some industries in the U.S. where a picture is acceptable, particularly in entertainment, hospitality, and other public-facing roles. Always research industry norms for your field and region before including one.

Making a Visual Impact with Your Header

Your resume isn’t just about the words — it’s about the design. Remember:

• White space matters. A clean header helps your resume breathe and look approachable.

• Color is OK. Professionally utilized color can set your resume apart in a sea of black and white.

• Consistency is key. Maintain a consistent style throughout your resume for a polished appearance.

• Strategic formatting draws the eye. Bold your name, make your headline clear, and align your contact details in a way that’s easy to skim.

• Font Size. Make your resume easy to read. Do your best to never use a font size smaller than 10 points. Remember, your name should be in a larger font.

Recruiters are making snap judgments in seconds. A visually appealing header conveys professionalism, attention to detail, and a modern awareness of what hiring managers expect.

Common Mistakes to Avoid

• Using outdated contact info (old emails or disconnected numbers).

• Listing complete street addresses (no longer necessary).

• Adding unprofessional emails (think beachbum99@gmail.com).

• Forgetting LinkedIn (most recruiters will search for you anyway).

• Cluttered designs (headers that try to fit too much information in one space).

Final Thoughts

Your resume header is small, but it’s mighty. In those first six seconds, you either capture attention or lose it. By including the correct details (your name, headline, contact information, LinkedIn profile, and optional links) and presenting them with clarity and visual impact, you set the stage for the rest of your career story.

If you’re unsure whether your header is working for you, don’t leave it to chance. As a professional resume writer in Nashville, TN, I specialize in creating powerful resumes that help professionals, from new graduates to middle management to the executive level, stand out from the competition.

If you are ready to upgrade your resume and would like a professional to take on your project, visit www.tkwriting.com to learn more about my executive resume services, LinkedIn profile optimization, and interview coaching.